VeriFactu and B2B e-invoicing: frequently asked questions

In this article you will find answers to the main questions about VeriFactu, Computerized Invoicing Systems (Sistemas Informáticos de Facturación, SIF) and B2B e-invoicing, as well as information on how Ubyquo Central eFactura can help you adapt your invoicing processes without having to change your ERP.

What is VeriFactu?

VeriFactu is the name used to refer to one of the ways of complying with the requirements that the anti-fraud regulations set for Computerized Invoicing Systems (SIF).

Invoicing systems must guarantee, among other things, the integrity, inalterability and traceability of invoicing records.

There are two main modes:

• VERI*FACTU: the system sends the invoicing records to the Spanish Tax Agency (AEAT).
• Non-VERI*FACTU: the system does not send them automatically, but it must meet additional security, traceability and integrity requirements. (sede.agenciatributaria.gob.es)

When will it be mandatory to adapt invoicing systems?

The deadlines currently in force are:

• January 1, 2027: taxpayers of Corporate Income Tax (Impuesto sobre Sociedades).
• July 1, 2027: all other taxpayers within the scope of application. (sede.agenciatributaria.gob.es)

What is B2B e-invoicing?

B2B e-invoicing is the mandatory electronic invoice for transactions between businesses and professionals.

Law 18/2022, on the creation and growth of companies (Ley Crea y Crece), established this obligation, and its implementing regulations have been set out in Royal Decree 238/2026.

The Spanish e-invoicing system will consist of private exchange platforms and the public e-invoicing solution. (boe.es)

VeriFactu and B2B e-invoicing: are they the same thing?

No. They are different obligations.

VeriFactu / Computerized Invoicing Systems

It relates to how invoicing records are generated and managed by computerized invoicing systems and to the integrity, traceability and inalterability requirements set by the regulations. (sede.agenciatributaria.gob.es)

B2B e-invoicing

It relates to the issuing, transmission and receipt of electronic invoices between businesses and professionals, within the Spanish e-invoicing system. (boe.es)

Therefore, a company may have to comply with both regulatory frameworks, depending on its situation.

What is Ubyquo Central eFactura?

Ubyquo Central eFactura is the Ubyquo module for managing e-invoices and adapting invoicing processes to the applicable regulatory requirements.

Central eFactura lets you centralize e-invoicing processes and connect them with Ubyquo's automations, without necessarily having to replace your existing ERP or accounting software.

More product information: Central eFactura

What does Central eFactura let you do?

• E-invoicing: issuing and managing e-invoices.
• Sending invoices: managing different formats and exchange channels.
• Receiving e-invoices: receiving and managing e-invoices from suppliers.
• Approval and rejection: managing internal validation processes.
• Payment management: tracking and managing invoice payments.
• Automation: integration with Ubyquo's posting processes and Workflows.
• Multi-company: managing different companies from a single solution.
• Web and mobile access: access to information from different devices.

Who can use Ubyquo Central eFactura?

Central eFactura can be especially useful for:

• Companies that need to adapt their e-invoicing processes.
• Companies that use an ERP or accounting software they want to keep.
• Companies that want to centralize the issuing and receipt of e-invoices.
• Companies that want to automate the posting, approval and management of invoices.
• Accounting firms that manage e-invoicing for different companies.

What features does Central eFactura include?

The features and scenarios it can handle include:

• Issuing e-invoices.
• Sending invoices in different formats, as applicable.
• Managing PDF, Facturae and UBL, as applicable.
• Receiving e-invoices from suppliers.
• Approving and rejecting invoices.
• Managing full or partial payments.
• Integration with Ubyquo's automations.
• Multi-company management.
• Multi-language management.
• Web and mobile access.
• Handling different tax and territorial scenarios, depending on the configuration and features available.

Do I need to change my ERP to use Central eFactura?

Not necessarily.

The idea behind Ubyquo Central eFactura is to integrate with your existing ERP or accounting software, letting you centralize certain e-invoicing processes and take advantage of Ubyquo's automations.

If you already use Ubyquo Facturas, Ubyquo Bancos or Ubyquo Workflows, Central eFactura can be integrated with these processes to automate posting, approval and document management tasks.

How does Central eFactura relate to Ubyquo?

Central eFactura can be integrated with Ubyquo's different features to automate processes related to document and accounting management.

Among other things, it lets you take advantage of the automations related to:

• Invoice posting.
• Workflows and approvals.
• Document management.
• Communication with suppliers.
• E-invoice management.

Electronic certificates and downloading VeriFactu records

For specific information on managing electronic certificates and downloading VeriFactu-related records, see:

Verifactu record download – How to manage electronic certificates

Central eFactura manuals and training

The Central eFactura article includes access to the module's dedicated help center, where you will find:

• Manuals.
• FAQ.
• Videos.
• Training material.
• Information on configuration and operation.

You can also visit the Quantyca Software YouTube channel for content on:

• Advanced use of Central eFactura.
• Mandatory e-invoicing.
• VeriFactu.
• Central eFactura features and configuration.

Contact

If you need more information about Ubyquo Central eFactura, you can contact Quantyca:

• Email: info@quantyca.com
• Phone: +34 91 633 32 11

Regulatory information

This article is for information purposes and gives a general description of how VeriFactu, Computerized Invoicing Systems and B2B e-invoicing work and what they are for.

The regulations may change and their application may depend on the specific characteristics of each