How to configure purchase and sales due dates

The purchase and sales due dates configuration determines how receivables and payables are generated in Ubyquo.

The configuration can be set at company level or at customer/supplier level, depending on your needs and on the setup of the ERP or accounting software you use.

Configuration options

There are two options for generating due dates:

• Generate in Ubyquo: lets you select the payment method and the type of receivable/payable in Ubyquo.
• Generate from ERP (Sage only): uses the settings established in Sage, with no need to select the payment method or the type of receivable/payable manually in Ubyquo.

The configuration can be set at the level of:

• Company
• Customer/Supplier

Company-level configuration

• In the Facturas (Invoices) tab, go to: Configuración de Facturas > Configuración Empresas (Invoice settings > Company settings)

• Select the corresponding option:
• — Generar: (Generate) lets you configure the payment method and the type of receivable/payable.
• — Generar desde ERP: (Generate from ERP) uses the Sage settings to generate the due dates.

Customer/supplier-level configuration

The configuration can also be set individually for each customer or supplier account.

• In the Facturas tab, go to: Datos contables del ejercicio > Plan contable (Fiscal year accounting data > Chart of accounts)
• From this section you can use:
• — Modificar cuenta: (Edit account) to edit a single account.
• — Modificación masiva de cuentas: (Bulk account edit) to apply the configuration to several accounts.

Editing a single account

Select Modificar cuenta to configure the due dates of a specific customer or supplier.

In the form, select:

• Generar: to add the payment method and the type of receivable/payable.
• Generar desde ERP: to use the settings established in Sage.

Bulk account edit

To apply the configuration to several accounts:

• Go to Modificación masiva de cuentas.
• In the form, select:
• — Campo: (Field) Vencimientos (Due dates)
• — Valor: (Value) Generar or Generar desde ERP

Configuration from the Invoice Editor

You can also change the due date configuration directly from the Editor de Facturas (Invoice Editor).

At the top of the editor, select Editar cuenta (Edit account).

From this option you can open the settings of the account associated with the invoice.

Prior configuration in Sage

When you use the Generar desde ERP option, you must first check that the corresponding settings are correctly established in Sage.

Payment terms

Check that the payment terms are correctly configured in Sage.

Type of receivable/payable

Check that the necessary types of receivable/payable are available in Sage.

Synchronization with Ubyquo

Once the information is configured in Sage, run a full synchronization in Ubyquo to update the data.

Verification in Ubyquo

Check that the payment methods and the types of receivable/payable are available in the corresponding drop-down lists in Ubyquo.

Comment on receivables and payables

The comment associated with the due item cannot be edited manually.

Ubyquo generates the comment using:

• Invoice number
• Customer or supplier

Receivables

The format used is:

Cobro: [C#1] N/Fra "Número factura" "Cliente"

Payables

The format used is:

Pago: [P#1] S/Fra "Número factura" "Proveedor"