Updated on 23 September 2026
Setting up ledger accounts for Sage
Learn how entry types and accounting parameters define the journal entries that reach Sage.
The ledger account setup in Ubyquo determines how journal entries are generated when the information is exported to Sage.
The accounting parameters are synchronized from the chart of accounts and, when needed, can be reviewed or changed from Ubyquo.
Entry types in Ubyquo
The Tipo de asiento (Entry type) field determines how an accounting transaction will be handled.
| Type | Description | Details |
|---|---|---|
| 0 - No soportado (Not supported) | No automatic journal entry is generated. | Use when the transaction type is not supported, for example in certain cash-basis transactions. |
| 1 - Op. Interior (Domestic transaction) | Ordinary domestic transactions. | Generates a standard journal entry. |
| 2 - Adq. intracomunitarias (Intra-EU acquisitions) | Intra-EU acquisitions with reverse charge (ISP, inversión del sujeto pasivo). | Generates lines in accounts 472 and 477 using the ISP VAT %. The invoice VAT must be 0. |
| 3 - Entregas intracomunitarias (Intra-EU supplies) | Exempt intra-EU sales. | Generates the journal entry without VAT. |
| 4 - Inv. sujeto pasivo (Recibida) (Reverse charge, received) | Purchases with reverse charge. | Requires the ISP VAT % to be set up and the invoice to have no VAT. |
| 5 - Inv. sujeto pasivo (Emitida) (Reverse charge, issued) | Sales with reverse charge. | Exempt sale with automatic generation of the journal entry. |
Accounting parameters
The parameters are synchronized automatically from Sage's chart of accounts and can be edited in Ubyquo when necessary.
| Parameter in Ubyquo | Field in Sage | Function |
|---|---|---|
| Código de Operación (Operation Code) | Tipo Transacción (Transaction Type) | Determines the type of accounting transaction. |
| Código de IVA (VAT Code) | Código de IVA (VAT Code) | Defines the tax treatment of the VAT. |
| Código de Retención (Withholding Code) | Código de Retención (Withholding Code) | Defines whether any withholdings apply. |
| AUX 04 | Clave operación (uso interno) (Operation key, internal use) | Used only in the journal entry and not transferred to Sage. |
| AUX 05-10 | — | Auxiliary fields whose use may vary depending on the Sage configuration. |
Default values
When an account does not have certain parameters set up, Ubyquo will apply the following values when generating journal entries:
| Entry type | Transaction Type (Operation Code) | VAT Code |
|---|---|---|
| 0 - No soportado (Not supported) | — | — |
| 1 - Op. Interior (Domestic transaction) | 1 | 21 |
| 2 - Adq. intracomunitarias (Intra-EU acquisitions) | 20 | 21 |
| 3 - Entregas intracomunitarias (Intra-EU supplies) | 10 | 2 |
| 4 - ISP (Recibida) (Reverse charge, received) | 27 | 21 |
| 5 - ISP (Emitida) (Reverse charge, issued) | 27 | 2 |
Setup recommendations
When setting up or reviewing ledger accounts, keep the following in mind:
- When creating customer or supplier accounts, check whether they need a VAT Code or Operation Code different from the default value.
- For transactions with reverse charge, always check that the ISP VAT % is correctly set up.
- For special journal entry configurations, you can use the AUX fields when the accounting software supports these parameters.
A correct account setup lets Ubyquo generate journal entries in line with the accounting and tax settings defined in Sage.