Invoices
Back to Ubyquo ModulesMore than 115 million invoices processed and posted
Extracts the data from your PDF and electronic invoices, proposes the journal entry with every tax detail and sends it to your ERP with the invoice image linked.
How does it work?
From received invoice to journal entry in your ERP, in 6 steps
Receipt
By email, manual upload, hot folder or from CI Cloud, with automatic synchronization.
AI extraction
The AI, trained by our team, extracts the data and detects false positives.
Validation
If a value is missing or uncertain, our validation team completes it before returning the invoice to you.
Journal entry proposal
Ubyquo proposes the journal entry based on your chart of accounts and your history. Anything it is unsure about is left pending for you.
Export to the ERP
Generates the journal entry via API, with tax codes and receivables/payables, and leaves the invoice image linked.
Search
Find any invoice by its data or its journal entry and export them to Excel together with the PDFs.
Everything you can automate
A complete module, from receiving the invoice to its journal entry
1. Multichannel receipt
- ✓By email, manual upload or hot folder.
- ✓Automatic synchronization with CI Cloud.
- ✓PDF and electronic invoices in a single environment.
2. AI extraction
- ✓AI trained by our team, on our own servers.
- ✓False positive detection.
- ✓Human validation team for uncertain data.
3. Smart journal entry
- ✓Copy of the chart of accounts, customers, suppliers and tax codes from your ERP.
- ✓Automatic rules based on the journal history.
- ✓Automatic management of your receivables and payables portfolio, based on your ERP.
4. Every tax scenario covered
- ✓Reverse charge and equivalence surcharge (recargo de equivalencia).
- ✓Non-deductible taxes, withholdings and imports.
- ✓Control of journal entry dates so your tax forms add up.
5. Automation and control
- ✓Duplicate control when the invoice is received and when its data is extracted.
- ✓Unattended process: from email to ERP with no intervention, if everything is correct.
- ✓Dashboard per company: invoices pending processing and posting.
6. ERP integration and search
- ✓Export to your ERP via API, down to the last accounting detail.
- ✓Invoice image linked to the journal entry in the ERP.
- ✓Search by invoice or journal entry data, and export to Excel with the PDFs.
Want to see it working in your company?
We will give you a demo with your own documents and prepare a proposal tailored to your volume.
Request a demo