Orders & Delivery Notes

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Allocate purchase invoices to delivery notes automatically

Ubyquo allocates order invoices to one or more delivery notes in your ERP, generates the purchase invoice and the journal entry, and inherits all the analytical detail.

Automatic allocation with tolerance
Purchase files
Purchase invoice in your ERP
Inherited cost centers
Orders & Delivery Notes diagram

How does it work?

From the supplier invoice to the purchase invoice in your ERP, in 6 steps

1

Receipt

By email, hot folder or manual upload, just like in the Invoices module.

2

Extraction

AI extracts the invoice data and our validation team completes the doubtful ones.

3

Allocation

Ubyquo allocates the invoice to one or more delivery notes, purchase orders or contracts, with the tolerance you set.

4

Review

If in doubt, you allocate it by hand: the invoice on one side and the pending delivery notes on the other.

5

Invoicing in the ERP

Generates the purchase invoice in your ERP and the balancing entry if there are differences.

6

Linked journal entry

Exports the journal entry, with the inherited cost centers, linked to the purchase invoice.

Everything you can automate

A complete module for the invoices in your purchasing processes

1. Purchase files

  • ✓Copy of the contracts, purchase orders and delivery notes from your ERP.
  • ✓Organized into files, with their image and header data.
  • ✓Supplier invoices and invoices generated in the ERP, together.

2. Automatic allocation

  • ✓To one or more delivery notes pending invoicing.
  • ✓Also to purchase orders or contracts, if there is no delivery note yet.
  • ✓Combines delivery notes until they match the invoice amount.

3. Tolerances

  • ✓Configurable tolerance in automatic allocation.
  • ✓Ideal for purchases by weight or by measure.
  • ✓Anything that does not match stays pending review.

4. Assisted manual allocation

  • ✓The invoice and the pending delivery notes, in the same window.
  • ✓With their images and header data.
  • ✓To compare them and decide in seconds.

5. Invoicing in the ERP

  • ✓Purchase invoice generated in your ERP with one button.
  • ✓Using the data from the supplier's actual invoice.
  • ✓Automatic balancing entry, to a generic account or to the largest expense.

6. Accounting and search

  • ✓Cost centers inherited from the delivery notes.
  • ✓Editable journal entry, linked to the purchase invoice in the ERP.
  • ✓Search by purchase order, invoice or accounting data.

Want to see it working in your company?

We will give you a demo with your own documents and prepare a proposal tailored to your volume.

Request a demo